Database Management and Standards Committee

Electronic Collections and
Who is Responsible for Which Set

Ongoing Cataloging Sets

The current workflow is:

  1. OhioLINK retrieves bibliographic records from the publisher or from WorldCat.
  2. OhioLINK edits the records to conform to OhioLINK standards.
  3. OhioLINK sets the OhioLINK holdings symbol OH1 on the WorldCat record.
  4. OhioLINK contributes the records to OhioLINK Central Catalog.
  5. OhioLINK compiles the records into a MARC file, which can be downloaded by other member libraries and loaded to their local catalogs.

The previous workflow was:

  1. One member library assumed responsibility for cataloging the titles from a particular publisher.
  2. The library retrieved bibliographic records produced by the publisher, or from WorldCat.
  3. The library edited the records to conform to OhioLINK standards.
  4. The library set OhioLINK symbol OH1 on the WorldCat record.
  5. The library contributed the records to OhioLINK Central Catalog.
  6. The contributing library used the Innovative Master Ownership function, so that the records in Central were not overlaid by other libraries’ contributions.
  7. The library compiled the records into a MARC file, which could be downloaded by other member libraries and loaded to their local catalogs.
Collection Cataloging Institution Previously Responsible Library Source of Records Local Load Own or lease?
ACLS Humanities EBooks OhioLINK Ohio State OCLC records from ACLS Opt-in; only subscribers should load bibs locally Lease (opt-in)
EBSCO full-text resources OhioLINK Youngstown State Non-OCLC records from EBSCO

Records available from EBSCO monthly.

Libraries may load raw EBSCO records sent monthly by OhioLINK, or wait for the annual set of records processed by YSU.

Libraries should not contribute these records to the Central Catalog.

Lease
Electronic Journal Center OhioLINK Ohio State

Until 2013, we bought full records from OCLC Contract Cataloging.

OhioLINK catalogs title-by-title in WorldCat, on the basis of e-mail alerts generated when new journals are loaded to the EJC.

Opt-in; only purchasers should load bibs locally

Own (opt-in)
LearningExpress practice tests, exercises, and ebooks State Library State Library Non-OCLC records from LearningExpress

Only SLO contributes to Central; other libraries suppress from Central when loading locally.

Lease
OhioLINK databases records OhioLINK Ohio State OhioLINK catalogs title-by-title in WorldCat    
Oxford Scholarship ebooks (Electronic Book Center) OhioLINK Youngstown State OhioLINK catalogs title-by-title in WorldCat, on the basis of load reports generated when new books are loaded to the EBC.   Own
Safari Tech Books Online OhioLINK Ohio U OCLC records from ProQuest   Lease
Springer ebooks (Electronic Book Center) OhioLINK

Ohio State (most recently)

YSU and OU contributed significantly to the Springer project in the past

OCLC records from Springer WorldCat Collection Set. OhioLINK releases records after the books are loaded to the EBC.   Own
Wiley Online ebooks (books are accessed at onlinelibrary.wiley.com) OhioLINK Kent State and Oberlin OCLC records from WorldCat Cataloging Partners   Own
YBP ebook pilot (books are accessed at ebrary.com or cambridge.com) OhioLINK Purchase: Wright State
Demand-driven: U of Dayton
Non-OCLC records from YBP

Follow guidelines for non-OCLC 001 control number, to avoid duplicate records.

Own

 

Completed or closed sets:

Collection Responsible Library Source of Records Status
ABC-Clio ebooks State Library WorldCat No new purchases (2010).
Perpetual access in EBC.
Ambrose digital videos Bowling Green WorldCat No new purchases (2009).
Perpetual access in DRC.
Chadwyck-Healey analytics Several contributors WorldCat One-time purchase; no ongoing additions.
Perpetual access in EBC.
Films for Humanities & Sciences digital videos Bowling Green WorldCat No new purchases (2009).
Perpetual access in DRC.
Gale Reference ebooks State Library WorldCat No new purchases (2011).
Perpetual access in EBC.
NetLibrary ebooks (now EBSCO eBooks) Wright State WorldCat No new purchases (2004).
Perpetual access at EBSCO.
Oxford Digital Reference Shelf ebooks Ohio State WorldCat No new purchases after FY12.
Perpetual access in EBC.
Oxford Reference Online ebooks Wright State OCLC records from Oxford Subscription cancelled 6/30/2013.
Leased; no ongoing access.
Delete bibs from catalogs.
Sage Reference ebooks Cleveland State WorldCat No new purchases (2012).
Perpetual access in EBC.

April 2014