OhioLINK Database Management and Standards Committee

Cataloging Electronic Resources

Consortial: Cataloging and loading records for consortial e-resources:

Local: Cataloging and contributing records for local e-resources (non-OhioLINK)

This page describes the cataloging of e-journals, e-books, digital videos, databases, and other electronic resources available to OhioLINK member libraries as consortial resources. The process:

Cataloging begins after resources (e-journals, e-books, etc.) are loaded into OhioLINK's systems. There may be a gap between load of a resource and cataloging for that resource.


Cataloging Standards

Currently, cataloging for shared eResources is done by OhioLINK. Previously, cataloging was done by volunteers from OhioLINK member libraries or through TECHPRO, for EJC records.


The December 2017 update standardized the wording of the 856 for all formats.

Of special note:

OCLC institution code OH1 represents OhioLINK. OhioLINK will set holdings for OH1 on shared resources in OCLC.

A library can use an Innovative function called Master Ownership to prevent consortial records from being overlaid by other libraries. If your library is interested in claiming Master Ownership (and does not currently do so), please contact OhioLINK Support support@ohiolink.edu to discuss. More information about Master Ownership is available through CSDirect at https://csdirect.iii.com/sierrahelp/Content/sgcir/sgcir_ireach_local_master_ownership.html. Note that you will need a CSDirect or Supportal login to access the Innovative site.

BCODE3: For many years, OhioLINK libraries used BCODE3 "g" for OhioLINK resources. Code "g" caused the public record to display with the caption "OhioLINK Resource" and also suppressed display of institutional holdings. Code "g" was discontinued in 2009, with the implementation of field 956 for local URLs.

Before June 2010, e-books and digital videos were cataloged as reproductions of the physical items.


Loading to Local Catalog

Libraries that want to load these consortial records to their local catalogs can get files of MARC records from an FTP server. For information about FTP access, contact OhioLINK Support, support@ohiolink.edu.

Files of MARC Records for Local Load (XLS).

If you do add these records to your local catalog, you can also contribute holdings to the Central Catalog in most cases.

Do not contribute holdings for the following collections. These records do not have OCLC numbers, so contributing to Central may cause duplicate records:

December 2017